Invoices/Credit Memos

• Enter invoice/credit memo information with fewer keystrokes using vendor defaults
• Calculate the due date using either the vendor's invoice date or the received date
• Invoice batch totals for transactions and amount
• Assign unapproved invoices to approvers for paperless online electronic approval
• Assign different GL posting date than the vendor's invoice date
• Ability to allocate line items to multiple GL accounts
• Ability to assign line items to a job/project account independent of the GL account
• Automatically allocate taxes and/or freight expense to invoice lines
• Calculates taxes for comparison with the vendor's tax amount
• Inter-company invoices
• Assign hold payment status by vendor or invoice
• Request a separate check for an invoice
• Prevents paying the same invoice twice
• Import invoices/credit memos from a text file
• Create invoices by copying an existing invoice
• Create credit memos by copying an invoice
• Create credit memos by copying an existing credit memo
• Apply credit memo to one or more invoices after creation
• Reverse credit memo applications at any time
• Credit memos left on account are automatically applied to open invoices before a check is created

Paperless Invoice Approvals

In addition to three-way matching and approval for users of the EmpowerPO system, EmpowerAP offers paperless online approval of invoices that did not have a PO issued.

• Assign an approver to the invoice when entered
• Approvers can sort/filter outstanding invoices by:

• Approvers can review invoice header/item/GL distribution in detail before approving

Checks

Periodic Payment Runs

• Control invoices selected by:

• Review payment proof online or send to your printer
• Adjust invoices selected for payment prior to printing

• Ability to void all checks in a run

Check Printing - Pre-printed Stock

• Print on custom pre-printed check stock
• Complete restart if paper jams

Check Printing - Laser Checks

• User designed check/stub format
• Laser paper stock eliminates pin feeds

Manual/QuickChecks

• Record/print manual checks
• Create and print single checks on demand
• QuickCheck creates the check and the invoice in a single step

Additional Check Features

• Check voids in the same or future GL period
• Replace a damaged check with a new check
• Record destroyed check numbers
• Limit payment amounts by vendor

Bank Accounts

• Unlimited number of bank accounts
• Reconcile bank statements easily online:

Vendor Profiles

• Character or numeric vendor IDs of up to 25 characters
• Address and contact repositories eliminate duplication
• Separate address/contact for buy from and pay to
• Inter-company vendors
• Mailing labels
• Establish default values for:

Reporting

• Complete library of standard reports including:

• Easily modify any standard library report or create additional reports using the powerful PowerBuilder^® report writer
• Database views enable novice users to create reports easily without having to worry about the underlying data structures

Inquiries

• Inquiries put information at your fingertips. EmpowerAP provides inquiries for:

1099 Processing

• Capture the vendor's federal/state ID
• Update existing invoice 1099 classifications from the vendor's current 1099 classification before processing
• Support for DBA names
• Pre-printed forms
• Electronic filing
• Annual updates conform to IRS rules

Additional Features

• Multiple companies
• Multiple currencies with automatic gain/loss calculations
• Secure access via username and password
• Intuitive navigation
• Establish menus/navigation by job task or by user
• User preferences establish business rules for processing

Client Server Technology

• Open system architecture
• Multiple DBMS support for Oracle^®, Microsoft SQLServer^®, Sybase^® and SQLAnywhere^®
• Client support for WindowsNT^®, Window 3.x^® or Windows95^®

Service and Support

• Onsite installation and training
• Custom programming
• Source code
• Annual maintenance
• Software enhancement lists
• User conferences

Invoices/Credit Memos

Paperless Invoice Approvals

Checks

Bank Accounts

Vendor Profiles

Reporting

Inquiries

1099 Processing

Additional Features

Client Server Technology

Service and Support