Requisitions

• Create electronic requisitions on any workstation in your organization
• Quickly select items from pre-defined vendor catalogs to set price optimum order quantities
• Order new or one-time items without having to set up a vendor catalog
• Automatically assigns a list of approvers to the requisition upon completion
• Approvers assigned based on dollar amount of the requisition and/or departments/accounts
• Requisitions are electronically routed to each approver in the correct order
• Route requisitions across the room or across the country
• Requestors can always view the status of a requisition, knowing whose queue it is in and who has already approved it
• Approvers can create notes to pass along the approval trail
• Requesters can view notes during the approval process
• Automatically creates the purchase order when all approvals are entered

Purchase Orders

• Enter via keyboard or automatically created from approved requisitions
• Use multiple PO types to determine business rules for processing blankets, inventory, and service POs
• Enter POs as approved or unapproved
• Electronically route unapproved POs to buyers
• Automatically assigns PO numbers
• Use character prefixes with PO numbers to identify the source of the PO
• Search for PO numbers in seven different ways including vendor, buyer, date, requestor and item
• Record confirmation date and who the confirmation was with
• Freight/taxes can be pre-approved if they are unknown when the PO is created, or specified by dollar amount if they are known items
• Establish item catalog for regularly purchased items
• Enter an unlimited number of suppliers, their terms and conditions, for each item
• Establish price and/or quantity tolerances by percent or by amount for each item/vendor
• Empower automatically calculates and stores average days to deliver
• Use different units of measure for quantity ordered and price
• Expense one item to multiple departments or cost centers by amount or by percentage
• Assign items to pre-defined commodity classes for expense analysis
• Track items purchased by cost code in addition to ledger account
• Record vendor item numbers in addition to internal item codes
• Establish separate required dates, ETA dates and shipment dates for each item of a purchase order
• Enter comments for the PO or for each line
• Indicate if comments are printed on the PO or only available for receiving
• Specify up to two taxes per item

PO Printing

• Print a PO at a time, or print all POs created in a day
• Re-print a PO at any time
• Print cancelled and change orders
• Print or fax POs to vendors
• Print on pre-printed forms or laser stock

Receiving

• Receive items by PO
• Record the bill of lading or packing slip ID to facilitate invoice matching
• Record the receiver, carrier, location, and date
• Empower displays each open item, eliminating the need for typing
• Allows partial receipts for any item
• Allows multiple receipts per item
• Allows changes to/deletions of incorrect receipts
• Ability to expense upon receipt

Invoices/Credit Memos

• Enter invoices by PO number
• Automatic three-way match between the PO, receipt and invoice
• Checks PO price against invoice price
• Checks life-to-date invoiced amount against PO amount
• Checks invoice quantity against received quantity
• Checks if PO is open, and not cancelled
• Invoices with variances of quantity and/or price are entered as unapproved and electronically routed to an approver
• Approver can reconcile problem, correct PO/receiver/invoice
• Approver can record notes of what action was taken
• Credit memos may re-open a PO item for receiving corrected items from the vendor without having to create a new PO

Budget Checking

• Ability to validate if PO expense exceeds remaining budget
• Specify if an over budget condition is an error or a warning
• Record commitments in EmpowerGL and/or EmpowerCosting

Reporting

• Complete library of standard reports including:

• Easily modify any standard library report or create additional reports using the powerful PowerBuilder^® report writer

Additional Features

• Multiple companies
• Secure access via username and password
• Intuitive navigation
• Establish menus/navigation by job task or by user
• User preferences establish business rules for processing

Client Server Technology

• Open system architecture
• Multiple DBMS support for Oracle^®, Microsoft SQLServer^®, Sybase^® and SQLAnywhere^®
• Client support for WindowsNT^®, Window 3.x^® or Windows95^®

Service and Support

• Onsite installation and training
• Custom programming
• Source code
• Annual maintenance
• Software enhancement lists
• User conferences

Requisitions

Purchase Orders

PO Printing

Receiving

Invoices/Credit Memos

Budget Checking

Reporting

Additional Features

Client Server Technology

Service and Support